Wednesday, December 12, 2007

Vendor Contracts - Part 3

Bands and DJ's can make or break the party, so don't just believe what you hear - make sure your band or DJ contract includes everything listed below.

And if you are in the industry this book is fantastic! It's written by my friend Peter Merry and you are looking for fun ways to change up your timeline but still keep things running smoothly - or you are a bride and looking for ways to personalize your reception, he's the guy - he has some amazingly fun ideas! Check it out!

Name and contact information for your client and the vendor

  • Your wedding date, address of location, and exact arrival time

  • Whether the bandleader/DJ will also serve as emcee

  • The number of hours the band/DJ will work
  • Any equipment you or the site needs to supply: chairs, tables, music stands, amplifiers
  • Equipment the band/DJ will supply
  • Songs you have specifically requested as must-plays (or date by which you need to supply list)

  • Any songs you definitely don’t want played
  • What the musicians/DJ will wear
  • Any agreement for you to supply CD’s/sheet music

  • Total Price

  • Overtime rate, should your reception run long
  • Deposit amount
  • Deposit amount due

  • Balance due date

  • Cancellation and refund policy

  • Bandleader or DJ’s signature
Of course, the actual contracts are important, you'll also learn ALOT of what you need or want to know from other vendors as well and through the grapevine (although don't believe everything you hear) it's good to know what other people are thinking. Small communities or big cities, the wedding/event world is a place all it's own.

3 comments:

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